Given the variety in accounting setups, controlling how dates are populated in your DATEV export is crucial. That’s why we’ve rolled out a new feature within our accounting settings to give you greater command over management of the data field “receipt date” in DATEV exports.
Where to find the new setting?
To access the setting, navigate to “Datev” within the Accounting settings. Here, you will find a new entry titled “Receipt date handling.”
You can select which date should be used to populate the receipt date in your DATEV export, tailored to fit your accounting practices.
The “Dynamic” option is limited to organizations that employ creditor-based accounting, where a transaction results in a separate entry for booking the expense (against the supplier) and booking the actual payment.
What are the different options?
The choice of receipt date handling has a direct impact on your DATEV export, shaping both CSV and API/XML outputs. Here’s a rundown of what each setting entails:
Booking Date: The default setting, where the booking date of the transaction is consistently used across all entries. The booking date refers to the date when the transaction is confirmed by the merchant and ultimately booked against your card account.
Receipt Date: The receipt date of the transaction is consistently used across all export entries. The receipt date, extracted automatically from your uploaded receipt, represents the issuing date of the receipt. You have the option to manually adjust this date if necessary. If no receipt date is defined, the date of the payments acts as a fallback.
Dynamic: Exclusively for those with creditor-based accounting setups, this setting uses the receipt date for the expense booking entry and the booking date for the payment entry.
Which setting fits your company?
If you use creditor-based accounting, we recommend the "Dynamic" setting for proper bookkeeping. For easier handling of the month-end closing, the "Booking Date" and "Receipt Date" settings are suitable. These ensure that both bookings of a transaction (expense and payment) are always recorded in the same month.
Disclaimer:
Altering the receipt date setting might affect your month-end closing for the current month. Be prepared to make some adjustments in DATEV if needed.
The settings influence the sorting of your Accounting export list. Therefore, adjusting the receipt date of a transaction may alter its position in the list.